Invite your team
Bring colleagues into your organization by email invitation. Invites are sent from the Admin area, are valid for 7 days, and can carry a role.
Inviting members requires the Admin role. The Admin area appears in the portal header only for admins.
Send an invitation#
Open Admin → Members
In the portal header, open Admin, then the Members tab, and press Invite Member.
Enter the email — and optionally a role
In the Invite New Member dialog, type the colleague’s email address. The Role dropdown is optional: pick Admin, Publisher, Editor or Viewer now, or leave “— No role —” and assign one later from the members table.
Press Send Invitation
OrbGIS emails an invitation link that is valid for 7 days and can be used once. If the email can’t be delivered, the invitation still exists and the dialog shows the link with a Copy button so you can share it yourself.
What the invitee sees#
The link opens an Accept invitation page showing the invited email and the expiry date. A colleague who is new to OrbGIS chooses Create account: the email is pre-filled, they pick a name and a password (at least 10 characters) and press Create account & accept invite — no separate confirmation email is needed. Someone who already has an OrbGIS account signs in first and presses Accept Invitation. Either way they land in your portal as a member.
If the invitee is signed in with a different email than the one invited, the page points this out and offers to sign out first. Invitations are single-use and bound to the invited address.
Manage pending invitations#
Pending invitations appear as rows in the members table itself, marked Invited (or Expired), with the invited email, role and date. Two actions are available per row: Re-send (issues a fresh 7-day link) and Revoke. Expired invitations stay listed for a while so you can re-send them.
After they join#
- Change a member’s role at any time in Admin → Members — an inline dropdown per member. A role change takes effect the next time that person signs in.
- Open a member’s profile (join date, last login) via the profile icon in the members table.
- Remove a member with the trash icon — this asks for confirmation and cannot be undone.
Not sure which role to give someone? See Roles & privileges for exactly what each role can do.